Onboard new hires before day one
A great first day should not start with a stack of forms. SignTheDoc bundles the entire onboarding packet into one link so new hires arrive signed, sealed, and ready to work.
What slows HR & hiring teams down
New hires face a wall of paperwork on day one
HR chases missing signatures across email threads
Sensitive employee data lives in unsecured PDFs
A better way to sign
One packet, one link
Offer letter, NDA, tax forms, and policy acknowledgements all signed in a single guided flow.
Everything filed automatically
Completed documents route straight to the employee record — no manual filing.
Secure by default
Every form is encrypted and access-controlled, keeping sensitive data protected.
From upload to signed
- 1Save your onboarding packet as a template
- 2Send it to the new hire the day they accept
- 3They complete every form in one sitting
- 4Signed records file automatically into your HRIS
Common HR & hiring documents
What HR & hiring teams need to watch
Employee data handling
Onboarding packets contain more sensitive personal data than almost anything else an organisation collects. Restrict access to the completed packet, route it into the HRIS employee record rather than an inbox, and never circulate bank details as an email attachment.
Per-document retention
Tax forms, offer letters, and policy acknowledgements carry different statutory retention periods. Configure retention per document type rather than applying one blanket rule to the whole packet.
International hires
Build a packet per country rather than branching one. Tax forms, statutory particulars, and notice requirements diverge enough that a single template becomes unmaintainable and legally risky.
How to start well
What the hr & hiring teams with the best results did first.
Connects with your stack
The tools hr & hiring teams most often connect. Anything else works via the API or Zapier.
"Our new hires show up on day one fully onboarded. HR got a whole afternoon back every week."